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Privacy and personal data

Privacy Policy

This policy explains what personal data may be collected when you use the FilaSource website or contact us about samples, quotations, products, packaging, shipping or other business matters.

Last updated:

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At a glance

The essentials

What we collect

Business contact, enquiry, order and website-use information.

Why we use it

To respond, prepare proposals, manage orders and operate the website.

Who may receive it

Service and supply partners when needed for your request or our operations.

Your choices

You may have rights to access, correct, delete or restrict the use of your data.

01 / Scope and responsibility

When this policy applies

This policy applies when you visit the FilaSource website, send us an enquiry, request samples or a quotation, discuss product validation, or communicate with us about a current or potential business relationship.

FilaSource operates this website and is the point of contact for the personal-data processing described here. References to “FilaSource,” “we,” “us” and “our” have the same meaning in this policy.

This website is intended for business users. Please provide only the personal data needed for your enquiry or commercial relationship.

02 / Data we collect

Information you provide and website data

Information you provide

  • Your name, business email, telephone number, company, job title, business address, country and communication preferences.
  • Product, colour, quantity, packaging, destination, delivery and purchasing requirements included in your enquiry.
  • Printer settings, test requirements, product feedback, images, videos or issue descriptions you choose to send.
  • Messages and records connected with samples, quotations, packaging approvals, purchase orders, delivery or support.

Information generated when you use the website

  • IP address, browser, device, operating system, language, referring page, pages viewed and visit timing.
  • Cookie or similar-technology data when those technologies are active on the website.

Please do not send passwords, payment-card credentials, government identification numbers, health information or other sensitive personal data unless it is necessary and an appropriate secure method has been agreed.

03 / How we use data

Why we process personal data

Respond to you

Understand your request, answer questions and identify a suitable next step.

Prepare proposals and samples

Discuss products, tests, quotations, packaging, logistics and purchasing plans.

Manage business records

Maintain communications, approvals, orders, product feedback and support records.

Operate the website

Protect the site, diagnose problems and understand how website information is used.

Where required by law, we rely on an appropriate legal basis. Depending on the situation, this may include responding to your request before entering into a contract, performing a contract, meeting a legal obligation, pursuing legitimate business interests that do not override your rights, or obtaining your consent.

We may send communications connected with your enquiry, samples, quotation, order or existing business relationship. You may ask us to stop non-essential marketing messages at any time.

04 / Cookies

Cookies and similar technologies

Cookies are small text files stored on your device. They can help a website operate, remember choices, measure traffic or support content supplied by another service.

The website may use cookies that are necessary for core functions. If non-essential analytics, advertising or embedded-content technologies are used, we provide notice and choices where required by applicable law.

You can use available cookie controls or your browser settings to manage cookies. Blocking some cookies may affect certain website functions, and deleting cookies does not necessarily remove information already collected.

05 / Sharing and transfers

When personal data may be shared

We may share personal data only when it is reasonably needed for the purposes described in this policy, including with:

  • Personnel who handle enquiries, quotations, orders, support or website operations.
  • Providers of hosting, email, data storage, customer-management, website-maintenance or professional services.
  • Product, packaging, quality, logistics or other supply partners when needed to evaluate or fulfil your request.
  • Authorities, advisers, insurers or transaction parties when required by law or needed to protect rights, safety or business continuity.

We do not sell business contact data for money. Some privacy laws define “sale” or “sharing” more broadly; where those rules apply, we provide the required notice and choices.

International transfers

Because FilaSource supports international business enquiries and supply planning, personal data may be processed in a country other than your own. Where applicable law requires transfer safeguards, we use an appropriate legal mechanism or other required protection.

06 / Retention and security

How long we keep data and how we protect it

We keep personal data for as long as reasonably necessary to respond to enquiries, manage a business relationship, maintain product and order records, resolve disputes, meet legal or accounting obligations, prevent fraud, or enforce agreements. The period depends on the record, the relationship and applicable law.

We use organizational and technical measures designed to protect personal data against unauthorized access, loss, misuse, alteration or disclosure. No internet transmission, email or storage system is completely secure, so please avoid sending confidential information through an unprotected channel.

If a personal-data incident requires notification under applicable law, we will take the steps required by that law.

07 / Your rights

Your privacy choices

Depending on your location and the law that applies, you may have rights to ask what personal data we hold about you, obtain a copy, correct inaccurate data, request deletion, restrict or object to certain processing, request portability, withdraw consent, or opt out of certain sale, sharing or targeted-advertising activities.

You may also have the right to complain to a data-protection authority or appeal a decision about your request. We will not discriminate against you for exercising a privacy right provided by law.

We may ask for information needed to verify your identity, protect your data and confirm the authority of anyone acting for you. A request may be limited where the law permits or requires us to keep certain information.

Submit a privacy request

Use our contact page and include “Privacy Request” in your subject or message. Describe the request and the email address or business contact details connected with your data.

Contact FilaSource

08 / Updates and contact

Policy changes and questions

We may update this policy when our website, business practices, service providers or legal obligations change. The latest version will appear on this page with a revised “Last updated” date.

Questions about this policy?

Contact us about this policy, your personal data or a privacy request.

Go to the contact page